Embedded recruiter for Ashby

What an embedded Ashby recruiter does

An embedded recruiter joins your team for the length of the search. It isn’t an agency sending CVs from outside. With Ashby, that means we work from a seat in your account, in your stages, against your hiring plan.

• Sets up each role: the job, interview plan, stages and scorecards, so the loop is designed before the first candidate arrives.
• Maps the field and runs outreach, then moves everyone interested into your pipeline with a note on why they fit.
• Screens candidates and books interviews through Ashby scheduling, so you only take the calls worth taking.
• Chases feedback after every round and keeps stages current, so your Ashby reports mean something.
• Runs the close: references, offer and negotiation.

How it works, from JD to offer

1. 01Free market mapSend us the JD. Before you sign anything, we map who does this job today, where they sit and what they cost, with a sample of the people you should be talking to. If the list is wrong, don’t sign.
2. 02Set up in your AshbyWe take a seat in your account, build the interview plan and scorecards with you, and agree what it takes to move between stages.
3. 03SearchSourcing and outreach run on Orbit, the software we built for this. Interested candidates land in your Ashby and your Slack, assessed and booked.
4. 04Loop and closeWe run scheduling, collect scorecards after every round and lead the debrief. Then references, the offer and the close.

GuaranteeFive qualified intros on your calendar in the first 30 days, or the next month is on us.

Why the work should live in your Ashby, not ours

Agencies keep candidates in their own systems. When the search ends, the pipeline, the notes and every “not now” leave with them.

When we work inside your Ashby, all of that stays with you. Your team can see every stage while we work, and when we roll off, your next hire starts from a warm pipeline instead of a blank one.

When you don’t need an embedded recruiter

• You’re making one hire this year, and your network already knows who it should be.
• You already have a recruiter in Ashby with room for another search.
• You’re hiring engineers in volume. Our lane is operating roles: operations, finance, go-to-market and chief of staff.

Questions founders ask

Do we need Ashby to work with you?

No. If you’re on another ATS, we work inside that. If you don’t have one yet, we’ll help you choose and set one up.

What access do you need in Ashby?

Access to the roles we’re running. You set the permissions, and you remove our seat when the engagement ends.

Who owns the candidates?

You do. Everyone we source and every note we write stays in your Ashby after we leave.

How is it priced?

A monthly retainer that covers up to three open roles at a time, with no placement fee. We quote after the free market map, once we both know what the search involves.

How fast will we see candidates?

Five qualified intros on your calendar in the first 30 days, or the next month is on us.