Embedded recruiter for Greenhouse

What “embedded in Greenhouse” means in practice

A seat in your instance, scoped to the jobs we run. Candidates appear in your pipeline, not ours.

• Seat and permissions: you grant a recruiter seat on the open jobs, and remove it when we roll off.
• Where candidates appear: in your job’s stages, with a note on why they fit.
• How Orbit pushes into it: sourcing runs on Orbit, interested candidates land in Greenhouse and your Slack.

What we set up in your Greenhouse before sourcing starts

• The job: title, location, comp band and the brief as the internal description.
• Stages: agreed with you, with what it takes to move between them.
• Scorecards: attributes tied to the must-haves from intake.
• Interview kits: questions per round, so every interviewer scores the same thing.
• Timing: the job and stages take an afternoon. Scorecards take longest.

What stays in your Greenhouse when we leave

• Every sourced candidate, with notes and stage history.
• Scorecards and interview kits for the next time you open the role.
• Every “not now” tagged for a warm restart.
• Reports that mean something, because stages were kept current.

Greenhouse vs. Ashby vs. Lever for an embedded recruiter

Greenhouse: the most structured scorecards and interview kits. Best when several interviewers need to score the same thing.

Ashby: tighter scheduling and reporting out of the box. See our Ashby page for how we work inside it.

Lever: lighter structure, faster to set up. Good for a first ATS at seed.

How a search works with us

1. 01Free market mapSend us the JD. We map who does this job today, where they sit and what they cost, before you sign anything.
2. 02One retainerA monthly retainer covers up to three open roles at a time. No placement fee, however many we fill.
3. 03EmbeddedWe work in your Slack and your ATS, design the interview loop and run it, then close the offer.
4. 04Step backWhen you stop hiring, we stop. The pipeline, notes and scorecards stay in your ATS.

GuaranteeFive qualified intros on your calendar in the first 30 days, or the next month is on us.

Questions about recruiting in Greenhouse

Do you need a Greenhouse seat?

Yes, one recruiter seat scoped to the jobs we run. You set the permissions and remove it when we’re done.

Can an outside recruiter work inside our Greenhouse?

Yes. Greenhouse supports external recruiter seats with job-level access.

How do candidates get into Greenhouse from your tools?

Sourcing and outreach run on Orbit. Interested candidates are added to your job with a fit note, then move through your stages.

Will our data stay in Greenhouse when the retainer ends?

All of it. Candidates, notes, scorecards and stage history were always in your instance.

Do you work in Ashby or Lever too?

Yes. We work inside whichever ATS you have, and help you choose one if you don’t.